Business Office Manager

Business Office Manager

This position reports to the owner and will manage day-to-day office and administrative functions as well as helping with Human Resources needs. Additionally, the position oversees Accounts Payable (A/P), Accounts Receivable (A/R), collections, and provides project assistance. The duties and responsibilities listed below are not meant to be exhaustive; other duties may be added as required.

Job Responsibilities

Administration:

  • Work closely with owner and senior management to evaluate current business practices and procedures and make recommendations for improvement.
  • Manage and direct administrative staff and work flow.
  • Answer phones, process mail and checks, maintain contact information, filing, help keep office clean and organized.
  • Design and implement procedures to improve profitability.
  • Coordinate office lunches, events, training opportunities, open house, etc.

Project Assistance:

  • Review and coordination of Client Contracts.
  • Help create and review project proposals and additional services proposals.
  • Proofread and edit a variety of written documents, including technical documents.
  • Provide project reporting to PMs.
  • Maintain tracking spreadsheets and project folders (electronic and hardcopy).

Financial Management:

  • Oversight and assistance with Accounts Payable, Accounts Receivable, and Collections.
  • Budget Review.

Human Resources:

  • Recruiting and new employee onboarding.
  • Administration of benefits for employees.
  • Coordination with contract professional as directed by owner and senior management.
  • Maintain and update employee manual.

Office/Facilities Management:

  • Ensuring the work facility is safe, free of security issues and in compliance with all government regulations.
  • Coordinate with building management and sublandlord.
  • Order and organize supplies, maintain equipment and software, records storage, IT support.
  • Work with owner to renew Liability Insurance, various licenses/memberships and other facilities and business management functions.
  • Coordinate future office move.

Please send your cover letter and resume to info@lpdengineering.com with the subject “Job Inquiry: Business Office Manager” Thank you!